Constitution

AIT Badminton Club

CONSTITUTION & RULES

  1. Title

The club shall be called the “Albion, Invicta & Tonbridge Badminton Club” (AIT BC).

  1. Membership

The Management Committee shall have power at any time to appoint playing and non-playing Honorary Life Members.

The total maximum membership of the Club shall be at the discretion of the committee.

Members will be accepted into the Club at the discretion of the committee and should be prepared to leave themselves available for league matches and club nights in respect of the Albion, Invicta & Tonbridge Badminton Club if required. Team selection shall be at the discretion of the Selection Committee.

All applications for membership shall be considered based upon three club night attendances by the applicant. Acceptance shall be at the discretion of the Management Committee.

  1. Annual General Meeting (AGM)

The Annual General Meeting shall be open to all fully paid-up members of the club and shall be held each year after the end of the playing season upon a date and at a time to be fixed by the Management Committee for the following purposes:

a) To receive from the Management Committee a financial report, for the preceding financial year.

b) To elect the Management Committee and Selection Committee.

c) To decide and resolution which may be duly submitted to the meeting under Rule 13.

21 days prior to the AGM a printed or written notice of such meeting and of the business to be transacted thereat shall be provided to every member. No business other than that of which notice has been so given be brought forward at such meeting. Any proposals by members shall be sent, in writing, so that they reach the Secretary not later than 14 days prior to the AGM.

No business shall be discussed at the AGM unless at least thirty percent of the current membership are present.

In the event of an equality of votes The Chairperson shall use his/her vote to maintain the ‘status quo’. In the absence of the elected Chairperson, a member selected by the meeting shall take the Chair.

  1. General Meetings

The Management Committee may at any time for any special purpose call an Extraordinary General Meeting (EGM) and they shall do so forthwith upon the requisition, in writing, of any five members stating the purpose for which the meeting is required. At an EGM no business shall be transacted other than that for which the meeting was called.

No resolution shall be passed at an EGM unless at least thirty percent of the current membership are present.

In the event of an equality of votes The Chairperson shall use his/her vote to maintain the ‘status quo’. In the absence of the elected Chairperson, a member selected by the meeting shall take the Chair.

  1. Management Committee

The affairs of the Club shall be conducted by the Management Committee which shall consist of Chairperson, Honorary General Secretary, Honorary Treasurer, Honorary Match Secretary and Club Captain (making a total of five) to be elected annually at the AGM. The Management Committee shall have the power to co-opt any members or honorary members to serve on the committee.

Any vacancy in the Committee by death or resignation shall be filled by the Management Committee and any member so co-opted shall retire at the next AGM, but shall be eligible for re-election, but the proceedings of the Committee shall not be invalidated in the consequence of there being less than the prescribed number.

All members of the Management Committee shall retire annually and shall be eligible for re-election at the AGM.

The Management Committee shall have full powers to deal with all matters relating to the Club, and to deal with any matter not specifically covered by the Constitution.

In the absence of the elected Chairperson, a Chairperson shall be temporarily elected to preside and in the event of an equality vote he/she shall use the casting vote to maintain the ‘status quo’.

Three members of the Management Committee shall form a quorum.

  1. Subscriptions

The annual subscriptions for all members shall be such amounts as shall be from time to time be determined by the Management Committee.

All annual subscriptions shall be payable by the last day of September in each year. If after a reminder has been given a subscription has not been paid on or before a date that maybe agreed with the Management Committee the defaulter shall thereupon cease to be a member of the Club. He/she may at the discretion of the Management Committee be re-admitted to membership on payment of all arrears.

For members joining partway through the playing season the subscription will be as determined by the Management Committee.

  1. Banking Arrangements

The Club shall have a bank account/s and the Treasurer shall ensure that all Club funds are deposited into this account/s; the Treasurer for the time being authorised to withdraw Club funds from this account/s as and when required. The only exception being when the sum being withdrawn is in excess of £500 then an email confirmation from The Chairman or fellow Committee Member would be required.

  1. Appointment of Auditors

A person appointed by the Management Committee shall audit the accounts.

  1. Guests

Every member shall be allowed to introduce visitors subject to such Regulations and Byelaws as shall be made from time to time by the Management Committee and every visitor shall be the guest of and be accompanied by the member introducing him/her.

A visitor fee fixed by the Management Committee from time to time will be payable. This will be deducted from the current season’s annual subscription should that visitor become a member of the Club.

  1. Complaints

Complaints must be made in writing to any member of the Management Committee and will receive attention by Management Committee only if made in this way.

  1. Conduct

The Management Committee shall have the power to expel any member who shall offend against the rules of the Club or whose conduct shall in the opinion of the Management Committee render him or her unfit for membership of the Club.

Before any such member is expelled the Secretary shall give him/her seven days written notice to attend a meeting of the Management Committee and shall inform him/her of the complaints made against him/her. No member shall be expelled without first having an opportunity of appearing before the Management Committee answering complaints made against him/her nor unless at least two thirds of the Management Committee there present vote in favour of his/her expulsion. Any such member so expelled shall have a right of appeal by requesting in writing to the Management Committee an EGM of the Club, convened in accordance with Rule 4, to hear his/her case.

No member whose membership has been terminated under this rule or who owes money to the Club shall be introduced by any other member as a visitor to any part of the Club premises.

  1. Byelaws and Regulations

The Management Committee shall from time to time make, repeal and amend all such Byelaws and Regulations (not consistent with these rules) as they shall think expedient for the internal management, use of the Clubs premises, and well being of the Club. All such Byelaws and Regulations shall be binding upon the members until repealed by the Management Committee or set aside by a resolution of a General Meeting of the Club.

  1. Amendments to the Rules

The Management Committee shall have the power to alter the Rules, but no such alteration shall take effect until the same has been confirmed at the AGM or an EGM convened for the purpose.

Any proposals by members shall be sent in writing so that they shall reach the Secretary not later than 14 days prior to the AGM.

  1. Dissolution

If at any Annual or Extraordinary General Meeting a resolution for the dissolution of the Club be passed by two-thirds majority of the members present, the Management Committee shall thereupon or at such future date as shall be specified in such resolution proceed to realise the property of the Club. After the discharge of all liabilities the Management Committee shall divide the same among all members and upon the completion of such division the Club shall be dissolved.

BYELAWS & REGULATIONS

League and Friendly Matches

Members taking part in league and friendly matches shall pay a match fee for home and away matches at an amount as shall be agreed from time to time by the Management Committee.

Guests

A guest shall pay a visitor’s fee at such amount as shall from time to time be fixed by the Management Committee. His/her name must be entered into the Visitors Book.

Membership of the Leagues

A member of the Management Committee to officially represent the Club at such meeting shall attend any relevant meetings.

Match Selection (League and Friendly)

The Selection Committee shall be responsible for selecting and where appropriate, nominating teams, whose decision must be regarded as final in respect of the first matches played. Thereafter, the Captain of the team, also to be nominated by the Selection Committee may make permanent changes to his/her team subject to prior consultation and agreement with the Club Captain and the Selection Committee.

Temporary changes may be made by a nominated Captain, in the event of a member of the regular team being unavailable for a particular match, but any permanent change must be arranged in consultation with the Club Captain.

The selection Committee shall consist of the Club Captain plus up to six nominated members. If in consecutive seasons, the Cub Captain remains unchanged, at least 50% of the nominated positions must be filled with a new nominee. It is a requirement that every member of the Selection Committee should have at least two years playing experience within the Club.

Fifteen Point Rule

When a club night exceeds 16 players and is restricted to two courts due to a match being played, games should be reduced to 15 points to maintain the circulation of games.